9407-01 WG, Real and Personal Property Records
Series is created to track land, buildings and improvements owned by the city. Series is created to track the financial records to property ownership, planning, and acquisition /disposition. Records include all documentation of property purchases and dispositions, feasibility studies, drawings, diagrams, inquiries, authorizations and all legal documents related to city owned property.
Confidential? No Vital Records? No
Record Copy? No (Record copy maintained by OMF – Property Control)
RETENTION: As needed or until superseded or obsolete
Authority: N/A (not record copy)
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9407-02 WG, Property Appraisal and Lease Records
Series used to document and record appraisals and leasings of City property. It includes all documentation related to appraisals or tenanting of City property to agencies or individuals.
Confidential? No Vital Records? No
Record Copy? No (Record copy of appraisals maintained by BGS; record copy of leases maintained by Auditor’s Office)
RETENTION: Until superseded
Authority: N/A (not record copy)
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9407-03 WG, Job Plans, Specifications, Reference Maps
Series used to maintain job copies for reference during the construction and warranty phase of jobs as well as reference drawings and maps of all WG sites.
Confidential? No Vital Records? No
Record Copy? No (Record copy maintained by BES Engineering Division)
RETENTION: Until superseded
Authority: N/A (not record copy)
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9407-04 WG, Vehicle Certification/Title, Warranty or Miscellaneous
Series is used to provide proof of ownership of vehicles. It includes the registration card and the certification of title.
Confidential? Vital Record? No
Record Copy? No (Record copy maintained by Bureau of General Services, Fleet Division)
RETENTION: Retain until vehicle sold or disposed of.
Authority: OAR 166-200-0135(21)
