9406-01           WG, Safety Policies, Plans & Procedures

Series documents programs to promote a safe work environment. Includes safety policies, plans and procedures for ergonomics, emergency preparedness, hearing protection, fire protection, Lockout/Tagout, evacuation, personal protection, and other safety related documentation and correspondence.  

Confidential? No                                              Vital Record? Yes

Record Copy? Yes                                          

RETENTION: 5 years after superseded

Authority: OAR 166-200-0140(13)

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9406‑02    WG, Hazardous Substance Communication Records

Series is used to inform employees of potential hazards and of protective measures to be taken with regard to hazardous materials. Records include correspondence, training records, manufacturer's material safety data sheets (MSDS), MSDS Summary records, policies and procedures and other related data.

Confidential?  No                                             Vital Record? Yes

Record Copy?  Yes                                         

RETENTION:  75 years after superseded 

Authority: OAR 166-200-0140 (4)

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9406‑03    WG, Industrial Hygiene and Audiometric Test Records

Series is used to monitor the results of tests that measure workplace exposure to hazardous materials and noise levels that may impair hearing.  Records include reports, findings, recommendations and other related data.  Individual test results and individual employee records of hazardous exposure are maintained separately in the employee medical file.

Confidential?  Yes                                          Vital Record? Yes

Record Copy?  Yes                                        

RETENTION:  30 years after separation

Authority: 29 CFR 1910.1020; OAR 166-200-0090 (15)

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9406‑05    WG, Respirator Fit Test Records

Series is created to document that employees have been shown the proper way to use a respirator.  Series is used to ensure that respirators fit each employee properly. Records include employee name, date, equipment, equipment limitations, fitting maintenance, signatures and other related data. 

Confidential?  No                                             Vital Record? No

Record Copy?  Yes                                         

RETENTION:  Retain most recent test 6 years after separation

Authority:  OAR 166-200-0090 (6)

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9406-06           WG, Safety Reports, Evaluations & Recommendations

Series consists of records generated from the workplace safety programs. Includes safety inspection reports, injury and exposure statistics, committee evaluations, recommendations and other reports related to ergonomics, emergency preparedness, hearing protection, fire protection, Lockout/Tagout, evacuation, personal protection, etc.  (see 9406-03 for Industrial Hygiene and Audiometric Test Records)

Confidential? No                                              Vital Record? Yes

Record Copy? Yes                                          

RETENTION: 10 years

Authority: OAR 166-200-0140(13)

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9406-07           WG, Safety Committee Minutes, Exhibits & Agendas

Minutes, exhibits and agendas from all safety committee meetings, including Tailgate meetings and any meetings that support the WG safety programs.

Confidential? No                                              Vital Record? Yes

Record Copy? Yes                                          

RETENTION: 3 years

Authority: OAR 166-200-0140(13)